Organizational Onboarding Page

United States Army Recruiting Command

Welcome to United States Army Recruiting Command or USAREC.

As a new member of the USAREC team you may have questions about the purpose of the unit, its organization, and its function. USAREC is the largest recruiting activity in the Department of Defense and its mission is recruit eligible men and women to serve as soldiers in the Army.

USAREC has members located in more than 1700 units throughout the United States, Europe, the Caribbean, and the pacific rim which includes Korea, Japan, Guam, and America Samoa. USAREC’s headquarters is located at Fort Knox, Kentucky. 

USAREC Onboarding Itinerary

Click here for a downloadable version.

PRE-BOARDING:

(To be completed prior to Day 1)

• Review Welcome Letter containing important pre-boarding information.

PHASE I (Pre-Common-Access-Card):

Day 1

• Attend CPAC Orientation, if applicable.
• Obtain your DoD Common Access Card (CAC).
  • Go to your nearest ID card issuing facility to obtain a Common Access Card (CAC).
  • Be sure to bring two forms of ID; one which must be a picture ID.
• Arrive onsite.  You will be greeted by your supervisor or Sponsor and escorted to your workspace.
• Complete and submit the following forms: Standard Form 1199A, Direct Deposit Sign-Up and Form W-4, Employee's Withholding Certificate; Turn into your Supervisor, who will turn it into the CSR
• Introduction to Supervisor, key personnel, and facilities tour.
• Welcome Brief and desk set-up (receive supplies).
• First Week Activities Brief (work schedule etc.).
• Complete Information Assurance Training/Complete Cyber Awareness Training. Update the organizational training tracker and attach the completion of training certificate.
• Complete System Authorization Access Request (SAAR).
• Complete a Mandated Army IT User Agreement.
• Complete USAREC Setup for New Employees (HSS Form).
• Receive Unit Point of Contact (POC) roster with phone numbers.
• Benefits Review and Set-Up. Review the Welcome to Federal Employment video to understand your benefits. The Army Benefits Center – Civilian (ABC-C) Guide may be helpful.
  • Health benefits plans comparison tool and enrollment.
  • Vision/dental plans comparison tool and enrollment.
  • Thrift Savings Plan Information.
• Daily synthesis and review.

Day 2

• Arrive onsite. Become acclimated and prepare for the day.
• Government-Furnished Equipment (GFE) Issued (sign for equipment) and Initial Setup.
• Read the following sections in the New Army Civilian Professional Handbook.
  • The Organization of the Army (pp. 6-7)
  • Holidays and pay (pp. B3-5)
  • Leave information (pp. B6-10)
  • Benefits and entitlements (Annex C)
  • Insignia and General Schedule (GS) scale (pp. E5-7)
  • Military time and phonetic alphabet (pp. E7-8)
  • Commonly Used Acronyms (pp. F3-5)
• Benefits Review and Set-Up. Review the Welcome to Federal Employment video to understand your benefits. The Army Benefits Center – Civilian (ABC-C) Guide may be helpful.
  • Health benefits plans comparison tool and enrollment.
  • Vision/dental plans comparison tool and enrollment.
  • Thrift Savings Plan Information.
• Introductory discussion with leadership of your role in support of the organization and the Army mission.
• Complete the Controlled Unclassified Information (CUI) Training. Ensure to update the organizational training tracker.
• Continue conversations with supervisor and colleagues to better understand expectations, culture, and practices.
• Daily synthesis and review.

Day 3

• Arrive onsite. Become acclimated and prepare for the day.
• Complete Derivative Classification Training.
• Continue conversations with supervisor and colleagues to better understand expectations, culture, and practice.
• Complete review of New Army Civilian Professional Handbook.
• Complete Equal Employment Opportunity, Anti-Harassment and No Fear Training; Course Number EEO-203A (Non-supervisory) or EEO-203B (Supervisory). Ensure to update the organizational training tracker.
• Review Office of Personnel Management (OPM) Pay Calendar.
• Review Automated Time and Attendance Production System (ATAAPS) Process.
  • Complete a USAREC ATAAPS In-processing Form and provide to your supervisor who will send to the organizations ATAAPS Point of Contact (POC).
  • Establish online access to ATAAPS. Use the 2023 Leave Chart Tracker for monitoring work hours.
  • Review the TRADOC ATAAPS Quick Reference Guide.
  • Review the Reporting Disabled Veteran Leave document.
• Discuss Position Description (PD) with Supervisor and begin to develop a Performance Plan (to be completed within first 30 days).
• Review suggested Battalion element for DPMAP (if applicable).
• Daily synthesis and review.

PHASE II (Post-CAC):

Day 4

• Arrive onsite. Become acclimated and prepare for the day.
• Supervisors must ensure new employees are given 40 hours (one work week) to complete the Foundation Course Training. This should occur immediately following the individual gaining a DoD Common Access Card (CAC) and NIPR access and no later than 30 days after arrival.
• Begin Supervisor Training if applicable. Ensure to update the organizational training tracker.
• Explore and verify/update your information on: MyPay , MyBiz and CPOL.
• Connect to MS TEAMS page for USAREC Civilian Employee.
• Read USAREC Commanding General’s Open-Door Policy Memorandum.
• Continue conversations with supervisor and colleagues to better understand expectations, culture, and practices.
• Daily synthesis and review.

Day 5

• Arrive onsite. Become acclimated and prepare for the day.
• Update your 1^st and 2^nd line supervisors in the Army Career Tracker (ACT).
• View videos about the Army Civilian Professional component of the Army Profession by the Army Staff Management College (ASMC).
• Review the Hatch Act – Political Activity and the Federal Employee.
• Complete Foreign Disclosure Training. Search “Foreign Disclosure.” Ensure to update the organizational training tracker.

  Instructions:

  • Type “Foreign Disclosure” in the Search Bar at the top of the page.
  • Select “Foreign Disclosure Training – Level 1: All TRADOC Personnel”.
• Register for Army Training & Certification Tracking System (ATCTS) Account.
• Register with Alert! Mass Warning Notification System.
• Update work contact info in Global Address List (GAL).

  Instructions:

  • Go to ID Card Office Online.
  • Click on ‘Continue’ under the “My Profile” tile.
  • Login with Common Access Card (CAC) (you may have to click on “My Profile” and then login with CAC a second after this).
  • Ensure to click on “CIV” tab and add in/update your Job Title, Civilian Duty Address, Duty Phone, and Office Symbol.
  • Submit.
• Update Army Disaster Personnel Accountability and Assessment System (ADPASS).
• Daily synthesis and review.

Day 6

• Arrive onsite. Become acclimated and prepare for the day.
• Complete Information Security Program Training. Ensure to update the organizational training tracker.

  Instructions:

  • Select “Mandatory Training” in the Quick Navigation area.
• Contact Point of Contact (POC) to ensure Defense Travel System (DTS) travel card initiation has been done. Travel Card Application If your new position requires you to travel and you are not currently a Travel Card Holder, complete the process in agreement with (IAW) guidance provided by the Defense Travel Card Administrator.
• Complete Programs & Policies – Travel Card Program (Travel Card 101) [Mandatory].

  Instructions:

  • Log in.
  • Select “TraX”.
  • Select “Training”.
  • Look for “Programs & Policies – Travel Card Program (Travel Card 101) [Mandatory]” in list.
• Introductory Meeting with Supervisor for Initial performance counseling session: Review position description (PD), work assignments, Defense Performance Management and Appraisal Program (DPMAP), performance expectations, training and education requirements and Individual Development Plan (IDP).
• Complete Defense Performance Management and Appraisal Program (DPMAP) Training.
  • DPMAP Overview.
  • DPMAP Training

    Instructions:

    • Log in.
    • Type “DPMAP Training – Army” in the Search Bar at the top of the page.
• Daily synthesis and review.

Day 7

• Arrive onsite. Become acclimated and prepare for the day.
• Complete Army Operations Security (OPSEC) Level I Training. Ensure to update the organizational training tracker.
• Complete Anti-Terrorism Level I Training. Ensure to update the organizational training tracker.
• Coordinate with your Supervisor to schedule face-to-face training for the below mandatory training:
  • U.S. Army Threat Awareness and Reporting Program (TARP).
  • Sexual, Harassment/Assault Response and Prevention Program (SHARP).
• Daily synthesis and review.

Congratulations! You are now an integral part of the Army profession, and we’re glad you’re here.